Wedding Reception Planner Feel Free to Print out this form and use with your DJ Contact Information
Order of Events
Notes: The printed order of events is only a suggestion. Every reception is different, and this is YOUR reception. Any event may be added, removed, or rearranged as long as it is clearly indicated in the above table. Remember to review this schedule with your caterer! Location Information Name/address of establishment:
Do we have to provide music in other room(s) at any time (such as for cocktail hour)? If so, what, where and when?: Directions to reception (use back or additional
sheets if necessary): General Information
Number of courses to be served (including dessert):
Tuxedos are the normal outfit for MCs, DJs, and Party Motivators (full tuxedo for men, vest in place of jacket/cummerbund for women). Party dancers (if any) will dress in appropriate, tasteful costumes. If you wish less formal attire, detail preference here: Contact Information For Other Party Professionals Please give business name, contact name, phone, and fax for each of the following. Give phonetic pronunciation of difficult names. Party Planner: Caterer: Photographer: Videographer: Is it OK to acknowledge the above people during the reception? Detailed Information For Specific Events Music For Ceremony (If DJ Providing Music) Wedding Party Entrance (some suggestions follow):
Bride's Entrance (some suggestions follow):
Kiss (music optional) (some suggestions follow):
Exit as Husband and Wife (some suggestions follow):
Cocktail Hour
Music for cocktail hour (suggested genres are soft jazz, soft show tunes, or slow rock): Reception Start (Guests enter main reception room from cocktail room) Music to start with (high-energy dance music
recommended): Number of songs to play before grand entrance (recommend 2): Reception Grand Entrance / Introductions Introductions can be performed by The Music Man DJs MC (Master of Ceremonies), or by someone else. (Requests to change this at the reception will only be honored if given directly by the Bride or Groom to the MC.) Who will be performing the introductions? Suggested order of introductions (note: you can opt to have the grandparents rise in their seats and recognize them there):
We recommend upbeat music. Some suggested music follows: Wedding Party Enters Reception:
Bride and Groom Enter Reception:
Please list those to be introduced during the grand entrance in the order they will be introduced. You can choose different songs for each person or one for the entire group. Use back or additional sheets if necessary. If you want, interesting tidbits of information about relationships to you can be announced—if so, please write details below each person's name.
For bride and groom, please clearly indicate how to introduce. Some common possibilities (given Jane Doe marrying John Buck):
Receiving Line (optional) Music: Music for first dance (slow song recommended): You can have us invite your guests to join in partway through the above song, or we can invite them up when the next song begins. We can have the wedding party join you first and invite the rest of the guests to join in one verse later, or we can invite all of the guests (including wedding party) to join in at the same time. When and how do you want us to invite other guests to join in? First slow song after first dance (optional): Type of music to continue with after first dance. If sitting down to cocktails/dinner, soft music is recommended. If there will be some dancing before sitting down, high-energy dance music is recommended, but slow dancing or any other type can be used. If desired, you can also list specific songs here: Grace (or other blessings such as Kiddush and Motzi)
Name of person (with phonetic pronunciation) who will give the toast (usually the Best Man, could also be the Best Man and Maid/Matron Of Honor together): Should person giving the toast be introduced, or simply handed the microphone (circle one)? Will there be other people offering toasts? If so, describe: After the toast, can the MC ask "does anyone else want to say something to the bride or groom or offer a toast?" After the toast, can the MC ask "do the bride or groom have anything to say?" Meal For buffet (not applicable to sit down/served meal), we can do music trivia with the guests still sitting (to win the right to go next for food). Is this OK? While guests are waiting for food, we can encourage other couples to come out on the floor and slow dance. Is this OK with you AND the caterer? Father/Daughter and Mother/Son dances Father/Daughter and Mother/Son dances can be combined or can be separate. Do you want them together or separate (circle one)? If separate, who dances first: Father/Bride or Mother/Groom (circle one)? If separate, also indicate which song for each below. Music for Father/Daughter and Mother/Son dance (suggestions follow):
We can invite all fathers/daughters and all mothers/sons to dance instead of just the bride's and groom's alone. Do you want to do this? You can have us invite your guests to join in partway through the above song, or we can invite them up when the next song begins. We can have the wedding party join you first and invite the rest of the guests to join in one verse later, or we can invite all of the guests (including wedding party) to join in at the same time. When and how do you want us to invite other guests to join in? Dancing How do you want to start off the general dancing after the Father/Daughter and Mother/Son dances? We recommend playing one additional slow song, and then going into a high-energy follow-along dance. Some specific suggestions follow. Here are some popular slow songs:
Getting things started after slow song:
Music to play during cake cutting (suggestions follow):
Music (some suggestions follow): Bouquet Toss
Garter Toss--Groom Removes Garter
Garter Toss--Invite Men Out
Garter Catcher Puts Garter On Bouquet Catcher's Leg
Do you want the garter catcher to put the garter on the leg of the bouquet catcher (this is optional)? The bouquet and garter toss can be done in an "ordinary" fashion, or it can be "livened up" by many different twists—ask us for ideas if you want to try something different. How do you want to do the bouquet and garter toss? Will there be additional dancing after the bouquet and garter toss, or is it to be followed immediately by the last dance and the end of the reception? Music for last dance (some suggestions follow):
We can organize guests into a circle around the bride and groom, pass the mic around, and allow them to sing along with the final song. Do you want to do this? Ethnic Dances, Etc. Please indicate any specific ethnic dances you
want to do or customs you wish to observe, and at what points in the reception (also
add them to order of events on page 1). Make sure to include names (with phonetic
pronunciations) of specific people to be involved (i.e., names of people that will
be lifted up in chairs). Follow-Along Dances If there are any specific dances you would like us to lead, please note them here. Here are some of the dances we are currently doing:
List Of Songs & Music Types NOT To
Be Played (Use back or additional sheets if necessary) List Of Songs To Be Played ONLY IF
REQUESTED BY A GUEST (Use back or additional sheets if necessary) Music Requests (Songs to DEFINITELY be played) (Use back or additional sheets if necessary) Try to put only 5-10 MUST PLAY requests here, and list additional requests in the next section to be played if time permits. Note that there are specific sections for music for cocktail hour, guest entrance, family entrance, candle lighting, and grand finale, so do not list those songs here.
Do you want us to put our request cards and pens
on all of the tables to make it easier for guests to make requests? Music Requests (Songs to be played if time permits after guest requests) (Use back or additional sheets if necessary)
Additional Notes (Use back or additional sheets if necessary)
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||